Rock Climbing Convener


Example Easter Email

It is come to that time of year where the climbing faithful make the journey to the climbing mecca Mt Arapiles. Mt Arapiles is a world class rock climbing area. There are 1000's of stellar routes of of all grade levels - all within walking distance from the campsite. From short single pitch climbs of 20 meters or so to long 170 meter adventure routes that take an hour or two to ascend. Is it any wonder why people from around the world travel to Australia just to come see Mt Arapiles?

Easter is that time of year where everyone congregates at Araps - so not only is there 4+ days of climbing there is also a great social atmosphere. Most of the outdoors uni clubs have a group up there as well as all the other regulars.

For more information on Mt Arapiles have a look at [1] and for some photos of some of our past trips check out [2]. If you have any other questions feel free to email me or post on the forum at [3].

The trip will be a lead climbing [4] trip suitable to anyone who has had some basic experience rock climbing. It would also help if you are comfortable at heights. There will definetly be some of us climbing easier grades suitable for beginners. (The grades we will be climbing range from 7-17). There will be experienced leaders to make sure everything runs smoothly and safely but don't expect a guided tour - you will be helping out with the cooking, gear hauling etc ;)

So the plan is to head up Thursday (9/4) evening and return to Melbourne either Monday evening (13/4) or Tuesday (14/4) day. It is possible that some people will be heading up earlier or later and returning earlier or later.

So costs include;

  • camp fees ($2 per night)
  • gear hire (~$25 for all climbing gear you need for all the days)
  • your share of petrol given to the driver ($20 -> $35 depending on the car and how full it is)
  • $$ for food on way up or way back. Also if you want to go into town to the pub for a meal.

We will be camping in the Pines so you will need to bring all camping gear (including a flash light or head torch). You will also need to bring water (no drinking water on site), food and drinks … with an esky to keep it cool or bring red wine or port instead ;) Often we stop at the supermarket on the way up and organize dinners in groups.

It can get hot and sunny during the day so bring sunscreen, hat and appropriate clothes. It also gets quite cold during the night so don't forget to bring warm clothes as well.

So you interested in coming then drop me an email. Send me contact details, if you can drive (and how many passengers+gear you can take), your climbing experience and what day you can leave/come back.



Copied from Rock Climbing Safety Guide:

Rock climbing is described here as the process of ascending natural cliffs. As an activity it can prove to be highly dangerous to participants if safety procedures are not followed. The purposes of this document are to assert the safety processes of the Mountaineering Club in conducting club climbing trips.


Site and Route selection are the most important considerations when planning a trip. Trip leaders must select sites and routes that are appropriate to the objectives of the trip, so the following must be considered:

  • Leader to Participant ratio
  • Weather conditions
  • Group size
  • Group skill/experience, including fitness
  • Cliff characteristics (gradient, difficulty, height)
  • Access to cliff
  • Equipment requirements


  • Leaders must have the required competency to conduct the trip safely and effectively and be able to manage incidents
  • Leaders must also be familiar with the specific cliff being visited, as well as nearby emergency services
  • Leaders must be qualified in Level 2 First Aid as a minimum
  • Leaders should ensure the group follows instructions/directions from relevant authorities eg. Parks Victoria, Climbing Associations etc on matters relating to safety of an area.


  • Participants should conduct themselves in a safe manner and follow directions of the trip leader whilst participating in the activity
  • Participants should (also) notify Leaders of any pre-existing medical condition that may be of concern in participating in the activity, in order that it can be managed by the leader if the need arises
  • Personal medications should be supplied by the participants
  • Ultimately it is an individual’s responsibility to ensure they have suitable equipment and clothing. Individuals must be prepared to hire additional equipment (at additional cost) at request from trip leader.

Safety Strategy

Leaders should plan a pre-trip strategy in case of any emergency situation. This would include:

  • Contact details of participants (including emergency contacts)
  • Planned start and finish times of the trip
  • Emergency contact details –relevant associations eg. Parks Victoria and SES (details)
  • A trip itinerary with the above details should also be left with a non-participating club member and in the club’s gear store room

Leader to Participant Ratios

  • Top rope single pitch bottom belay – 1:9 – that is, 1 experienced leader for every 9 beginner climbers or 1:2 – that is, 1 leader for every 2 top ropes
  • Multi pitch and lead climbing – 1:3
  • Group sizes should not exceed 15, but this may be flexible with the nature of the site being visited, and number of leaders available


The following equipment must be carried by all club members on a trip and used correctly. It is the responsibility of trip leaders that beginners use equipment correctly. Likewise, it is the responsibility of participants that they follow the directions of leaders.

Participants must have:

  • Rock climbing specific helmet
  • Rock climbing specific harness
  • Belay device
  • Appropriate clothing suitable for changing weather conditions
  • Personal medication
  • Appropriate and sufficient food
  • Appropriate footwear (for both climbing and approaching cliffs)

Leaders must have all of the participant listed equipment plus:

  • Ropes and protective equipment (karabiners, slings and other equipment necessary for safe ascension of the specific cliff)
  • Additional length of rope for rescue if needed
  • Emergency communication equipment (mobile phone, satellite phone, EPIRB in remote area, etc.)
  • First Aid Kit

Emergency procedure

If an incident were to occur, a leader should determine

  • Condition and safety of all participants including those injured
  • Whether appropriate equipment is available to ensure safe rescue
  • If the injury is small and/or easily treatable the club first aid kits will provide all necessary items.
  • If external assistance is deemed to be required-
    • Ideally, at least one person should stay with the injured person whilst at least two other people go for help.
    • Contact should be made with emergency services (first by mobile phone if available, as this provides more detail and prompter response, otherwise by EPIRB or dispatching a capable party to reach assistance.
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